Collecting Vaccination Records
A step-by-step look at how a pet business collects and verifies vaccination records without chasing owners by phone.
Start with the pet, not the paperwork
The usual way to collect a vaccination record is to ask the owner, wait, remind them, and squint at whatever photo arrives. PawPermit starts one step earlier. You add the pet with its owner's email, and the system takes over the request from there.
Each owner gets a secure link by email. They open it on their phone, upload a photo or PDF of the certificate, and they are done. There is nothing for the owner to install and no account for them to remember.
Verification happens on upload
When a record comes in, PawPermit reads the document and pulls out the vaccine details and dates. A record the system is confident about is marked current right away, so it appears on your dashboard without anyone typing a thing.
The point is to remove the manual step of reading a certificate and deciding whether it counts. Most records clear on their own, and the ones that do not are handed to you instead of sitting in an inbox.
Review only what needs a human
When a scan is blurry, cut off, or otherwise low-confidence, PawPermit flags the record for review rather than guessing. You see what it found, compare it against the document, and confirm or correct it. You stay in control of what gets marked current.
This keeps the busywork proportional to the problem. Clean records go through untouched, and your attention goes to the handful that actually need a decision.
One verified record covers future visits
Once a record is on file and verified, it carries forward. The next time that pet books, you check status at a glance instead of starting the request over. When a record approaches its expiry date, PawPermit follows up with the owner for you.
Because the record is already verified, repeat visits start from a known state instead of a fresh request. You set which vaccines your business requires and how current they must be, and PawPermit holds every pet on your roster to that same standard automatically.